FIJIAN ELECTIONS OFFICE

JOB DESCRIPTION: LEARNING AND DEVELOPMENT OFFICER (1x) [A1/2026]

1. Position Level: Band 3 (Ongoing, initial 3-year contract)
2. Salary Range:  FJ$26,646 to FJ$39,968 per annum (full package).
3. Duty Station:    HQ, travel required throughout Fiji.
4. Reporting Responsibilities:
   1. Reports to:   Manager Learning & Development
   2. Liaises with:    Directors, Managers and Stakeholders
   3. Subordinates:  Nil

This position designs and delivers learning and development programs and voter education initiatives for FEO staff, Election Officials, stakeholders and communities throughout Fiji.

KEY DUTIES

This position will achieve its purpose through the following key duties.  Working with relevant FEO staff in accordance with legislative requirements and the operational timing of the General/other Elections.

1. Design and develop learning and development programs and packages.

2. Contribute to the final proof of materials for all learning and development requirements to international standards;

3. Undertake Learning Needs Assessment and develop Learning and Development Plans;

4. Deliver training to election officials and relevant stakeholders in accordance with the approved curriculum and materials;

5. Assess and evaluate effectiveness of all learning and development programs delivered and provide reports to Learning and Development Coordinator.

6. Conceptualise, design and implement voter education initiatives.

KEY PERFORMANCE INDICATORS

Performance will be measured through the following indicators:

1. Quality learning and development programs conducted, assessed and evaluated in accordance with the curriculum and the Learning & Development Plans;

2. Reports provided on learning and development programs conducted, results achieved by participants and evaluation of the program.

3. Quality voter education initiatives designed and implemented.

4. Reports provided on voter education initiatives conducted.

PERSON SPECIFICATION

The Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:

Knowledge and Experience

1. Experience as an Adult Trainer is required;

2. Experience in instructional design or technical writing;

3. Understanding of adult learning principles with a sound knowledge of training techniques and methods for delivering workplace training to suit different participant levels and needs;

4. Understanding of electoral processes and the skills required to deliver successful elections;

5. Experience in designing or delivering voter or civic education programs.

6. Understanding of the Fijian Constitution (2013) and applicable electoral and media laws of Fiji;

QUALIFICATION

Tertiary Level Qualification in Law, Politics, Education, Public Administration, Human Resources or equivalent field.

Skills and Abilities

1. Excellent training delivery skills and the ability to communicate with people from wide range of backgrounds, education levels and experience;

2. Demonstrated ability to work as part of a team and to follow instructions to meet tight and immovable deadlines;

3. Ability to assess learners and provide substantiated reports to management on training assessment results;

4. Ability to evaluate training and to provide reports to management on evaluation conducted;

5. Ability to conceptualise, design and implement voter education initiatives;

6. Demonstrated ability to maintain confidentiality and neutrality in a sensitive environment;

7. Service oriented approach with a commitment to support the operational / corporate environment of the organisation.

Personal Character and Political Neutrality

All applicants for employment in the Fijian Elections Office (FEO) must be in sound health, with a clear police record and be politically neutral. The successful applicant will be required to provide a police clearance report.

The Fijian Elections Office (FEO) operates in a politically sensitive environment.  Any person who is and is seen to be active in political affairs and intends to publicly carry on this activity, may compromise the strict political neutrality of the FEO and cannot be considered for employment.

FIJIAN ELECTIONS OFFICE

Job Title: LEARNING AND DEVELOPMENT OFFICER [A1/2026]

1. Experience as an Adult Trainer is required;


2. Experience in instructional design or technical writing


3. Understanding of adult learning principles with a sound knowledge of training techniques and methods for delivering workplace training to suit different participant levels and needs


4. Understanding of electoral processes and the skills required to deliver successful elections


5. Experience in designing or delivering voter or civic education programs


6. Understanding of the Fijian Constitution (2013) and applicable electoral and media laws of Fiji


7. Describe how do you meet the skills and abilities as stated in the Job Description.

FIJIAN ELECTIONS OFFICE

JOB DESCRIPTION: PROGRAMMER (Pool Position) [A2/2026]

1. Position Level: Specialist (Short-term position to meet project requirements)
2. Salary Range:  FJ$35,000 per annum, pro-rata basis.
3. Duty Station:    Suva, limited travel to provinces and districts required.
4. Reporting Responsibilities:
   1. Reports to:   Manager ICT Infrastructure
   2. Liaises with:    SoE, other FEO Directors and staff as required
   3. Subordinates:  Nil

This position works within a small project team to identify user needs, develop and implement supporting software for the Fijian Elections Office [FEO].

KEY DUTIES

This position will achieve its purpose through the following key duties.  In support of FEO staff to enable them to meet the operational needs:

1. Undertake programming and software development to meet FEO needs;

2. Write technical and user documentation for software developed;

3. Provide training to users on software applications to enable full access and use of the system;

4. Assist the Development Services team with user requirement identification and documentation;

5. Maintain the FEO Business Systems;

6. Provide input as required to key sections of the FEO plans.

KEY PERFORMANCE INDICATORS

Performance will be measured through the following indicators:

1. User needs for the Software are identified, documented and incorporated into the development for any required Software;

2. Developed Software’s are documented, implemented within the planned timeframe and budget;

3. Support and training are provided to users to fully utilise any Software supported by the Department.

4. All system changes are thoughtfully analysed and implemented in a timely manner.

5. Policies and Procedures implemented at the FEO and within the ICT Department are followed.

PERSON SPECIFICATION

The Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:

Knowledge and Experience

1. Detailed knowledge of and at least one-year experience programming and developing applications with ASP.NET, C#, JAVA scripting, MS-SQL Server, Coding in Microsoft MVC

2. Experience and knowledge in cross platform mobile app development using e.g. NET MAUI or Flutter will be an added advantage.

3. Some experience in Azure cloud platform and services will be an added advantage.

QUALIFICATION

University Degree in Programming courses are essential. Industry certified courses in Software Engineering would be highly regarded.

Skills and Abilities

1. Demonstrated ability to analyse and suggest solutions to information technology problems;

2. Ability to interpret user specifications, document user needs and deliver appropriate software to meet user needs;

3. Capacity to install, maintain and repair computer software to support the operations of a complex organisation;

4. Demonstrated ability to work within a team to meet tight and immovable deadlines;

5. Demonstrated ability to maintain confidentiality and neutrality, in a sensitive environment;

6. Service oriented approach, with a commitment to supporting the operational / corporate environment of the organisation.

Personal Character and Political Neutrality

All applicants for employment in the Fijian Elections Office (FEO) must be in sound health, with a clear police record and be politically neutral. The successful applicant will be required to provide a police clearance report.

The Fijian Elections Office (FEO) operates in a politically sensitive environment.  Any person who is and is seen to be active in political affairs and intends to publicly carry on this activity, may compromise the strict political neutrality of the FEO and cannot be considered for employment.

FIJIAN ELECTIONS OFFICE

Job Title: PROGRAMMER [A2/2026]

1. Detailed knowledge of and at least one-year experience programming and developing applications with ASP.NET, C#, JAVA scripting, MS-SQL Server, Coding in Microsoft MVC


2. Experience and knowledge in cross platform mobile app development using e.g. NET MAUI or Flutter will be an added advantage.


3. Some experience in Azure cloud platform and services will be an added advantage.


4. Describe how do you meet the skills and abilities as stated in the Job Description.

FIJIAN ELECTIONS OFFICE

JOB DESCRIPTION: CORPORATE COORDINATOR (Pool Position) [A3/2026]

1. Position Level: Coordinator (Short-term position to meet project requirements)
2. Salary Range:  FJ$30,000 per annum, pro-rata basis.
3. Duty Station:    Divisional Office (Central, Eastern, Northern, Western)
4. Reporting Responsibilities:
   1. Reports to:   Divisional Manager
   2. Liaises with:    Stakeholders, FEO Staff
   3. Subordinates:  Training Officer, Recruitment Officer, Corporate Officer and, Administrative Assistant

This position will support Divisional Manager with managing corporate activities such as hiring of venues, maintaining vehicles and inventory levels at Division, managing decentralized activities of finance and human resource and recruitment and training of the Election Officials.

KEY DUTIES

This position will achieve its purpose through the following key duties.  Working with relevant Directorates, in accordance with legislative requirements and to meet the operational needs of the FEO:

1. Coordinate corporate activities to ensure all logistics and staffing needs of Polling Venues are met.

2. Maintaining and managing timesheets

3. Ensuring all payment of salary and training allowances for Election Officials is completed

4. Ensuring HR Induction is conducted for all staff employed at Divisional Office

5. Conducting all recruitment and training of election officials are conducted in line with approved plans

6. Ensuring all Polling Station have sufficient staffing

7. Conducting Gap Analysis by position by polling station per area

8. Maintaining Redeployment database and any other relevant database as required

9. Assigning of Election Officials to Polling Station

10. Printing and facilitating Election Officials Contract singing

11. Provide timely report on Recruitment, Training and Appointment of Election Officials to respective Coordinators based at HQ

12. Managing proper filing system for Election Officials contracts, attendance and other relevant documents

13. Management of funds at division level, operating of divisional bank account and maintaining petty cash.

14. Maintain and submit proper records to Finance (HQ).

15. Ensure that original documents are submitted to Finance (HQ).

16. Obtain quotations and other documentation as per approved Procurement Policy and procedures

17. Obtain quotations for all fleet but not limited to vehicles, boat, flights including logistics for projects

18. Co-ordinate all procurement requests in the divisions under the guidance of the divisional manager

19. Maintain the inventory levels in the warehouse and advise of any purchases that may be required to the divisional manager

20. Compile all incident and accident reports pertaining to FEO assets at divisional levels

21. Identification and maintenance of all divisional properties, furniture & fittings and other assets according to FEO policy and procedures.

22. Submission of any or all documentation pertaining to procurement and warehouse to HQ for local purchase order creation.

23. Assist Divisional Managers and HQ Corporate Managers and Coordinators in developing of plans

24. Provide input to key sections of the corporate and operational plans.

KEY PERFORMANCE INDICATORS

Performance will be measured through the following indicators:

1. Recruitment Plan developed and approved to support the execution of the Election operational plan;

2. All recruitment and selection completed and delivered as planned;

3. Review of Recruitment Process and Timeline

4. Ensuring Employee details are updated in relevant system

5. All payments for Election Officials are done successfully

6. Ensure that finance documentation is submitted to HQ on timely basis.

7. Take full accountability of funds that will be released from HQ.

8. Ensure that all original documentation and retirement are done according to the guidelines provided by HQ.

9. All corporate activities carried out in compliance with the policy and procedures manual and applicable legislation.

PERSON SPECIFICATION

The Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:

Knowledge and Experience

1. At least 2 year’s experience managing and undertaking complex and high volume recruitment and selection, preferably in a large organisation;

2. High level knowledge of all aspects recruitment and selection and the relationships with other HR and Corporate activities;

3. Knowledge of Electoral Systems and the support mechanisms required to ensure their success;

4. Understanding of the Fijian Constitution (2013) and applicable labour laws of Fiji;

5. Understanding of teams and how to build and maintain high performing teams;

6. Knowledge of Fijian culture and customs.

QUALIFICATION

Tertiary Level Qualification in Accounting, Finance or Human Resource Management, Public Administration or any relevant field.

Skills and Abilities

1. Demonstrated ability to manage and motivate staff at different levels and from different backgrounds and experience.

2. Capacity to plan for and meet tight and immovable deadlines, regarding recruitment, selection and contracting activities;

3. Capacity to conceptualise large scale recruitment and selection activities and contribute to the logistical planning for receipt of applications and assessment of candidates;

4. Demonstrated ability to maintain confidentiality and neutrality, in a sensitive environment;

5. Capacity to utilise computer programs to support the operations of complex organisation;

6. Service oriented approach, with a commitment to supporting the operational / corporate environment of the organisation.

Personal Character and Political Neutrality

All applicants for employment in the Fijian Elections Office (FEO) must be in sound health, with a clear police record and be politically neutral. The successful applicant will be required to provide a police clearance report.

The Fijian Elections Office (FEO) operates in a politically sensitive environment.  Any person who is and is seen to be active in political affairs and intends to publicly carry on this activity, may compromise the strict political neutrality of the FEO and cannot be considered for employment.

FIJIAN ELECTIONS OFFICE

Job Title: CORPORATE COORDINATOR [A3/2026]

1. At least 2 years’ experience in managing Corporate department activities


2. Knowledge of Electoral Systems and the support mechanisms required to ensure their success


3. Understanding of the Fijian Constitution (2013) and applicable labour and finance laws of Fiji


4. Understanding of team and how to build and maintain high-performing teams


5. Knowledge of Fijian culture and customs


6. Describe how do you meet the skills and abilities as stated in the Job Description.

FIJIAN ELECTIONS OFFICE

JOB DESCRIPTION: OPERATIONS COORDINATOR (Pool Position) [A4/2026]

1. Position Level: Coordinator (Short-term position to meet project requirements)
2. Salary Range:  FJ$30,000 per annum, pro-rata basis.
3. Duty Station:    Divisional Offices (Central, Eastern, Northern, Western)
4. Reporting Responsibilities:
   1. Reports to:   Divisional Manager
   2. Liaises with:    Stakeholders, FEO staff
   3. Subordinates:  Operations Officers (where allocated), Operations Assistant (where allocated), Operations Field and Divisional Staff during special projects and the National Election period.

This position supports divisional operational planning, implementation, and monitoring of electoral functions. The role ensures effective delivery of electoral services, maintains operational documentation, and supports logistics, inventory, scheduling, and field deployment activities. During the national election period, the position coordinates all divisional field operations to ensure polling venues, staffing, materials, and data systems are prepared and executed to required standards.

KEY DUTIES

This position will achieve its purpose through the following key duties.  Working with the relevant staff and stakeholders in accordance with legislative requirements to meet the operational needs of the FEO:

1. Ensure appropriate planning, preparation and execution for specified electoral functions, as designated, such as Polling Venue Assessments, Voter Registration and Voter lists verification and quality assurance, voter education, pre-poll voting, GIS mapping, logistics planning, postal voting, preparation for ballot counting, results management, stakeholder engagement and providing information to voters, coordination of Field Office activities;

2. Coordinate and manage project tasks to ensure project delivery is within allocated budget and timeline(s); and work within a team to ensure that key deadlines for the specified function(s) are met;

3. Develop and maintain a proper registry of operations documents/procedures or reference purposes at the divisional level;

4. Conduct proper and timely inventory of office supplies for Voter Service Centres during non-election year and the Divisional Office and other Field Office on election year;

5. Conduct and participate in other elections (e.g. Industrial Elections, Municipal Elections, etc.) as and when required;

6. During National Election periods, coordinate field operations for the National Election to ensure that all logistic and staffing needs of Polling Venues are met;

7. Provide input to key sections of the corporate and operational plans; and maintain a risk register for the divisional office;

8. Conduct verification of operational data as and when required; ensure planned activities are carried out in compliance with company policy and procedures;

9. Build effective working relationships with stakeholders; oversee different departments within the divisional office working together to achieve a high team performance and service delivery;

10. Any other duties assigned by the Divisional Manager

KEY PERFORMANCE INDICATORS

Performance will be measured through the following indicators:

1. Work plan and budget prepared and approved for the assigned function/s and designated Field Office;

2. Activities for the assigned function/s and Field Office completed accurately and within the budget and planned time frame;

3. A well-maintained divisional office filing system;

4. Maintain a consistent inventory of office supplies;

5. Participate in and conduct all other assigned elections as and when required;

6. All physical and human resources required for Polling Venues are planned and provided in accordance with the plan.

7. A well-maintained risk registry for the divisional office;

8. Be accountable and liable for Quality Assurance;

9. An established relationship with stakeholders is maintained.

PERSON SPECIFICATION

The Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:

Knowledge and Experience

1. At least 3 years’ experience in elections operation planning and delivering electoral or other major events in a multi-cultural, geographically diverse environment;

2. Knowledge of Electoral Systems and planning requirements in a geographically diverse / spread area;

3. Advanced knowledge of the geography of Fiji, and the logistical constraints involved in servicing the population throughout Fiji;

4. Understanding of the Fijian Constitution (2013), public sector policy and procedural approaches and applicable electoral laws of Fiji;

5. Understanding of teams and how to effectively develop and manage a high performing team in geographically spread locations;

6. Knowledge of Fijian culture and customs.

7. Knowledge of Incident Reporting, Risk Management and Business Continuity

8. Familiarity with procurement procedures and asset management

9. Ability to train and supervise temporary staff

10. Experience with Google workspace (Sheets, Drive, Forms)

11. Computer literate Microsoft Words, Excel, PowerPoint

12. Knowledge of office management systems and procedures.

13. Excellent time management skills and the ability to prioritize work.

QUALIFICATION

Tertiary Qualification in Management and Public Administration or equivalent in any relevant field.

Skills and Abilities

1. Demonstrated ability to develop and execute the plan for large scale exercises to meet legislative requirements and specified deadlines;

2. Demonstrated ability to provide advice on solving complex problems in a resource constrained environment;

3. Ability to travel locally and withstand challenging working conditions where required;

4. Demonstrated ability to maintain confidentiality and neutrality in a sensitive environment;

5. Capacity to utilise computer programs to support the operations of complex organisation;

6. Service oriented approach with a commitment to supporting the operational / corporate goals of the organisation.

7. Good time management, prioritization and multitasking abilities.

8. Strong project management skills.

9. Ability to provide direction and guidance to internal teams to achieve performance targets.

10. Reporting skills.

11. Attention to detail and problem solving skills.

12. Strong organizational skills with the ability to multi-task.

13. Analytical thinking / interpreting data

14. Vehicle and marine travel capability

15. Ability to lead in remote or resource-limited environments

Personal Character and Political Neutrality

All applicants for employment in the Fijian Elections Office (FEO) must be in sound health, with a clear police record and be politically neutral. The successful applicant will be required to provide a police clearance report.

The Fijian Elections Office (FEO) operates in a politically sensitive environment.  Any person who is and is seen to be active in political affairs and intends to publicly carry on this activity, may compromise the strict political neutrality of the FEO and cannot be considered for employment.

FIJIAN ELECTIONS OFFICE

Job Title: OPERATIONS COORDINATOR [A4/2026]

1. At least 3 years’ experience in elections operation planning and delivering electoral or other major events in a multi-cultural, geographically diverse environment;


2. Knowledge of Electoral Systems and planning requirements in a geographically diverse / spread area;


3. Advanced knowledge of the geography of Fiji, and the logistical constraints involved in servicing the population throughout Fiji;


4. Understanding of the Fijian Constitution (2013), public sector policy and procedural approaches and applicable electoral laws of Fiji


5. Understanding of teams and how to effectively develop and manage a high performing team in geographically spread locations;


6. Knowledge of Incident Reporting, Risk Management and Business Continuity


7. Familiarity with procurement procedures and asset management


8. Ability to train and supervise temporary staff


9. Experience with Google workspace (Sheets, Drive, Forms)


10. Computer literate Microsoft Words, Excel, PowerPoint


11. Knowledge of office management systems and procedures.


12. Excellent time management skills and the ability to prioritize work.


13. Describe how do you meet the skills and abilities as stated in the Job Description.

FIJIAN ELECTIONS OFFICE

JOB DESCRIPTION: CORPORATE OFFICER (Pool Position) [A5/2026]

1. Position Level: Officer (Short-term position to meet project requirements)
2. Salary Range:  FJ$21,000 per annum, pro-rata basis.
3. Duty Station:    Suva, Nausori, Navua, Sigatoka, Nadi, Lautoka, Ba, Tavua, Rakiraki, Labasa, Savusavu, Taveuni. No housing or relocation expenses payable
4. Reporting Responsibilities:
   1. Reports to:   Project Supervisor/Corporate Coordinators
   2. Liaises with:    Stakeholders, FEO Staff
   3. Subordinates:  Corporate Assistants/Administrative Assistants

This position will assist Corporate Coordinator / project supervisors in managing corporate activities such as hiring of venues, maintaining vehicles and inventory levels managing finance activities, human resource and recruitment and selection activities and training of the Election Officials.

KEY DUTIES                                                          

This position will achieve its purpose through the following key duties.  Working with relevant Directorates, in accordance with legislative requirements and to meet the operational needs of the FEO:

Finance:

1. Assist Coordinator with maintaining and submitting proper records to Finance (HQ).

2. Facilitating original documents to Finance (HQ).

3. Assist in processing payments for goods and services and ensure that payments are processed in accordance with planned timelines and legislated requirements.

4. Prepare, verify and compile retirement of accountable advance for various projects.

5. Assist in daily banking and receipting of funds.

6. Able to manage petty cash funds.

Human Resources:

1. Assist in maintaining Employee Leave Balances and managing timesheets

2. Assist in processing salary payment for election officials, core staff and short-term staff and assist in processing training allowances for election officials.

3. Facilitating HR Induction for all staff employed at Divisional Office

4. Facilitating all recruitment and training of election officials are conducted in line with approved plans

5. Maintaining Redeployment database and any other relevant database as required

6. Assigning of Election Officials to Polling Station

7. Provide timely report on Recruitment, Training and Appointment of Election Officials

8. Ensuring all filing system for Election Officials contracts, attendance and other relevant documents are in order

Procurement:

1. Obtain quotations and other documentation as per approved Procurement Policy and procedures

2. Obtain quotations for all fleet but not limited to vehicles, boat, flights including logistics for projects

Learning & Development:

1. Provide input to key sections of the corporate and operational plans.

2. Able to be deployed during Election Day as and when required by the Divisional Manager.

3. Attend to any additional task assigned by your supervisor.

ICT

1. Provide timely and expert support on ICT matters to the staff of the FEO as required.

2. Implement and support network to meet FEO needs.

3. Provide technical support to steering committees when hardware and network infrastructure needs identification and procurement if planned

4. Undertake data backup procedures to meet FEO Backup plans

5. Provide input as required to key sections of the FEO plans.

KEY PERFORMANCE INDICATORS

Performance will be measured through the following indicators:

1. All recruitment and selection completed and delivered as planned.

2. Ensuring Employee details are updated in relevant system

3. All payments for Election Officials ate done successfully

4. Ensure that finance documentation is submitted to HQ on timely basis.

5. Ensuring that all vendors and suppliers are maintained and purchasing and payments are conducted in a timely manner

6. All trainings, workshops, seminars and conference are planned and conducted in accordance with standard training standards

PERSON SPECIFICATION

The Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:

Knowledge and Experience

1. At least 1 years’ experience working in a corporate environment including HR, Finance, IT, Training or Procurement

2. High level knowledge of all aspect’s recruitment and selection and the relationships with other HR and Corporate activities including Finance, Training, Procurement & Finance

3. Knowledge of Electoral Systems and the support mechanisms required to ensure their success

4. Understanding of the Fijian Constitution (2013) and applicable labour laws of Fiji

5. Understanding of teams and how to build and maintain high performing teams

6. Knowledge of Fijian culture and customs.

QUALIFICATION 

Tertiary Qualification in Accounting or Human Resource Management or Public Administration or any relevant field.

Skills and Abilities

1. Demonstrated ability to manage and motivate staff at different levels and from different backgrounds and experience

2. Capacity to plan for and meet tight and immovable deadlines, regarding recruitment, selection and contracting activities

3. Capacity to conceptualise large scale recruitment and selection activities and contribute to the logistical planning for receipt of applications and assessment of candidates

4. Demonstrated ability to maintain confidentiality and neutrality, in a sensitive environment

5. Capacity to utilise computer programs to support the operations of complex organisation

6. Service oriented approach, with a commitment to supporting the operational / corporate environment of the organisation.

Personal Character and Political Neutrality

All applicants for employment in the Fijian Elections Office (FEO) must be in sound health, with a clear police record and be politically neutral. The successful applicant will be required to provide a police clearance report.

The Fijian Elections Office (FEO) operates in a politically sensitive environment.  Any person who is and is seen to be active in political affairs and intends to publicly carry on this activity, may compromise the strict political neutrality of the FEO and cannot be considered for employment.

FIJIAN ELECTIONS OFFICE

Job Title: CORPORATE OFFICER [A5/2026]

1. At least 1 years’ experience working in a corporate environment including HR, Finance, IT, Training or Procurement


2. High level knowledge of all aspects recruitment and selection and the relationships with other HR and Corporate activities including Finance, Training, Procurement & Finance


3. Knowledge of Electoral Systems and the support mechanisms required to ensure their success


4. Understanding of the Fijian Constitution (2013) and applicable labour and finance laws of Fiji


5. Understanding of team and how to build and maintain high-performing teams


6. Knowledge of Fijian culture and customs.


7. Describe how do you meet the skills and abilities as stated in the Job Description.

FIJIAN ELECTIONS OFFICE

JOB DESCRIPTION: OPERATIONS OFFICER (Pool Position) [A6/2026]

1. Position Level: Officer (Short-term position to meet project requirements)
2. Salary Range:  FJ$21,000 per annum, pro-rata basis.
3. Duty Station:    Suva, Nausori, Navua, Sigatoka, Nadi, Lautoka, Ba, Tavua, Rakiraki, Labasa, Savusavu, Taveuni. No housing or relocation expenses payable
4. Reporting Responsibilities:
   1. Reports to:   Project Supervisors/ Operations Coordinator
   2. Liaises with:    Stakeholders, FEO staff
   3. Subordinates:  Operations Assistant (if any), Operations Field Staff during Election period.

This position provides support to the Project Supervisors and Operations Coordinator, for an electoral function or functions and the designated Field Office. Work may be in any functional area or Electoral Administration or management. During the election period, the position may coordinate field operations in the division.

KEY DUTIES

This position will achieve its purpose through the following key duties:

1. Provide assistance to the Operations Coordinator in the planning, coordination and execution of electoral functions such as Polling Venue Assessments, Voter Registration and Voter Roll Quality assurance, Logistics planning, postal voting administration, preparation for ballot counting, coordinating Field Office activities, results management and providing information and awareness to the voters.

2. Conduct and participate in other elections (e.g. Industrial Elections) as and when required.

3. Work within a team to ensure that key deadlines for the specified function/s are met;

4. Execute corporate and operational activities as per the plan.

KEY PERFORMANCE INDICATORS

Performance will be measured through the following indicators:

1. Facilitate deployment of staff and resources during projects and elections.

2. Facilitate all projects that are set out according to plans.

3. Supervise and support the field teams to maintain performance and meeting deadlines.

PERSON SPECIFICATION

The Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:

Knowledge and Experience

1. A minimum of two (2) years experience planning and delivering electoral or other major events in a multi-cultural, geographically diverse environment;

2. Knowledge of Electoral Systems and planning requirements in a geographically diverse / spread area;

3. Advanced knowledge of the geography of Fiji, and the logistical constraints involved in servicing the population throughout Fiji;

4. Understanding of the Fijian Constitution (2013), public sector policy and procedural approaches and applicable electoral laws of Fiji;

5. Understanding of teams and how to effectively develop and manage a high performing team in geographically spread locations;

6. Knowledge of Fijian culture and customs.

QUALIFICATION

Tertiary Qualification in Management and Public Administration or equivalent in any relevant field.

Skills and Abilities

1. Demonstrated ability to develop and execute the plan for large scale exercises to meet legislative requirements and specified deadlines;

2. Demonstrated ability to provide advice on solving complex problems in a resource constrained environment;

3. Ability to travel locally and withstand harsh working conditions where required;

4. Demonstrated ability to maintain confidentiality and neutrality in a sensitive environment;

5. Capacity to utilise computer programs to support the operations of complex organisation;

6. Service oriented approach with a commitment to supporting the operational / corporate goals of the organisation.

Personal Character and Political Neutrality

All applicants for employment in the Fijian Elections Office (FEO) must be in sound health, with a clear police record and be politically neutral. The successful applicant will be required to provide a police clearance report.

The Fijian Elections Office (FEO) operates in a politically sensitive environment.  Any person who is and is seen to be active in political affairs and intends to publicly carry on this activity, may compromise the strict political neutrality of the FEO and cannot be considered for employment.

FIJIAN ELECTIONS OFFICE

Job Title: OPERATIONS OFFICER [A6/2026]

1. A minimum of two (2) years experience planning and delivering electoral or other major events in a multi-cultural, geographically diverse environment


2. Knowledge of Electoral Systems and planning requirements in a geographically diverse / spread area;


3. Advanced knowledge of the geography of Fiji, and the logistical constraints involved in servicing the population throughout Fiji;


4. Understanding of the Fijian Constitution (2013), public sector policy and procedural approaches and applicable electoral laws of Fiji


5. Understanding of teams and how to effectively develop and manage a high performing team in geographically spread locations;


6. Knowledge of Fijian culture and customs.


7. Describe how do you meet the skills and abilities as stated in the Job Description.

FIJIAN ELECTIONS OFFICE

JOB DESCRIPTION: ADMINISTRATIVE ASSISTANT (Pool Position) [A7/2026]

1. Position Level: Assistants (Short term position to meet project requirements)
2. Salary Range:  FJ$15,000 per annum, pro-rata basis.
3. Duty Station:    Suva, Nausori, Navua, Sigatoka, Nadi, Lautoka, Ba, Tavua, Rakiraki, Labasa, Savusavu, Taveuni. No housing or relocation expenses payable. Applicants must indicate their preferred area of duty station. Travel may be required out of duty station
4. Reporting Responsibilities:
   1. Reports to:   Designated Project Manager(s)
   2. Liaises with:    As required
   3. Subordinates:  Nil

These positions provide administration, logistics and customer service, supporting the requirements of a particular project or in the day-to-day administration/operations of the office. Such roles may include, but not limited to, Electronic Voter Registrations (EVR) and Polling Venue Assessment and/or to meet any other Corporate, strategic and operational needs of the Fijian Elections Office.

KEY DUTIES

These positions will achieve its purpose through working with relevant FEO staff and service providers, in accordance with legislative requirements and the operational timing of the general/other elections and to meet operational/corporate needs of FEO:

1. Assist the designated project/ manager to implement the project plans and schedules through the provision of administration, logistics and office support services.

2. Registration of voters and verification of EVR data.

3. Manage/work in a polling station for trade union or other elections.

4. Assess Polling Venues.

5. Conducting recruitment drive for Election Officials

6. Provide reports to the designated project manager on progress and any issues with the assigned duties

KEY PERFORMANCE INDICATORS

Performance will be measured through the following indicators:

1. All assigned administration tasks in support of the designated Project, Ongoing, Operational, Strategic and Corporate Plan are completed in accordance with approved FEO policy and procedures within tight deadlines and of high-quality standard.

2. All reports provided to the project manager as required.

PERSON SPECIFICATION

The Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:

Knowledge and Experience

1. At least 1 year work experience in providing administrative support.

2. Understanding of the Fijian Constitution (2013) and applicable Electoral Laws of Fiji.

3. Understanding of teamwork.

4. Knowledge of Fijian protocols, culture and customs.

QUALIFICATION

Tertiary Qualification in Law, Accounting, Human Resources, ICT, Public Relations, Management, Graphics Design or any relevant field.

Skills and Abilities

1. Ability to accept, understand and follow instructions with administrative work.

2. Demonstrated ability to work as part of a team and to follow instructions to meet tight and immovable deadlines.

3. Demonstrated ability to use computer systems to achieve operational and corporate goals.

4. Demonstrated ability to maintain confidentiality and neutrality, in a sensitive environment.

5. Ability to produce work of high-quality standard and attention to detail and accuracy.

Personal Character and Political Neutrality

All applicants for employment in the Fijian Elections Office (FEO) must be in sound health, with a clear police record and be politically neutral. The successful applicant will be required to provide a police clearance report.

The Fijian Elections Office (FEO) operates in a politically sensitive environment.  Any person who is and is seen to be active in political affairs and intends to publicly carry on this activity, may compromise the strict political neutrality of the FEO and cannot be considered for employment.

FIJIAN ELECTIONS OFFICE

Job Title: ADMINISTRATIVE ASSISTANT [A7/2026]

1. At least 1 year work experience in providing administrative support


2. Understanding of the Fijian Constitution (2013) and applicable Electoral laws of Fiji


3. Understanding of teamwork


4. Knowledge of Fijian protocols, culture and customs


5. Describe how do you meet the skills and abilities as stated in the Job Description.

FIJIAN ELECTIONS OFFICE

JOB DESCRIPTION: FIELD TRAINER (Pool Position) [A8/2026]

1. Position Level: Trainer (Short term position to meet project requirements)
2. Salary Range:  FJ$100 (inclusive of FNPF & Tax) per 4-hour training session FJ$200 (inclusive of FNPF & Tax) per 8-hour training session
3. Duty Station:    80 Positions available, located throughout Fiji. No housing or relocation expenses payable, applicants must nominate their preferred area of work. Travel will be required within a Division / Province.
4. Reporting Responsibilities:
   1. Reports to:   Manager Learning & Development & Divisional Coordinators
   2. Liaises with:    FEO Staff
   3. Subordinates:  Nil

The position delivers training to Election Officials throughout Fiji.

KEY DUTIES

The position will achieve its purpose through the following key duties.  Working with relevant FEO staff, in accordance with legislative requirements and the operational timing of the General Election:

1. Contribute to the final proof of material for training of Election Officials;

2. Contribute to the Training Plan for the training of Election Officials;

3. Deliver training to Election Officials in accordance with the approved curricula and materials;

4. Assess and evaluate training delivered to Election Officials and provide reports back to Manager Learning & Development on results and progress.

5. Provide administrative support to the Election Officials Recruitment Officer as and when required;

6. Able to be deployed in the field to support polling workers in the polling stations during the General Elections.

KEY PERFORMANCE INDICATORS

Performance will be measured through the following indicators:

1. Quality training programs conducted, assessed and evaluated in accordance with the curricula and the Training Plan;

2. Reports provided on training conducted, results achieved by participants and evaluation of the program.

PERSON SPECIFICATION

The Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:

Knowledge and Experience

1. Formal training as an Adult Trainer (Training of Trainers [TOT], Teacher Training Certificate, Workplace Trainer or equivalent) is required;

2. Understanding of adult learning principles with a sound knowledge of training techniques and methods for delivering workplace training to suit different participant levels and needs;

3. Excellent training delivery skills and the ability to communicate with people from a wide range of backgrounds, education levels and experience;

4. Computer literate with some knowledge on the use of e-learning tools to deliver trainings;

5. Understanding of electoral processes and the skills required to deliver successful elections;

6. Understanding of the Fijian Constitution (2013) and applicable electoral and media laws of Fiji;

7. Understanding of teams and how to effectively work as part of a team;

8. Knowledge of Fijian protocols, culture and customs;

QUALIFICATION

Tertiary Qualification in Education, Public Administration, Human Resources, or Certificate IV in Training and Assessment, Training of Trainers Certificate or any relevant field.

Registered Training Officer will be an added advantage.

Skills and Abilities

1. Excellent training delivery skills and the ability to communicate with people from a wide range of backgrounds, education levels and experience;

2. Demonstrated ability to work as part of a team and to follow instructions to meet tight and immovable deadlines;

3. Ability to assess learners and provide substantiated reports to management on training assessment results;

4. Ability to deliver relevant training materials including e-learning courses and familiarity with e-learning platforms;

5. Ability to lift heavy items and carry training kits and materials to and from training venues

6. Ability to evaluate training and to provide reports to management on evaluation conducted;

7. Demonstrated ability to maintain confidentiality and neutrality, in a sensitive environment;

8. Service oriented approach, with a commitment to supporting the operational / corporate environment of the organisation.

Personal Character and Political Neutrality

All applicants for employment in the Fijian Elections Office (FEO) must be in sound health, with a clear police record and be politically neutral. The successful applicant will be required to provide a police clearance report.

The Fijian Elections Office (FEO) operates in a politically sensitive environment.  Any person who is and is seen to be active in political affairs and intends to publicly carry on this activity, may compromise the strict political neutrality of the FEO and cannot be considered for employment.

FIJIAN ELECTIONS OFFICE

Job Title: FIELD TRAINER [A8/2026]

1. Formal training as an Adult Trainer (Training of Trainers [TOT], Teacher Training Certificate, Workplace Trainer or equivalent) is required


2. Understanding of adult learning principles with a sound knowledge of training techniques and methods for delivering workplace training to suit different participant levels and needs


3. Excellent training delivery skills and the ability to communicate with people from a wide range of backgrounds, education levels and experience


4. Computer literate with some knowledge on the use of e-learning tools to deliver trainings


5. Understanding of electoral processes and the skills required to deliver successful elections


6. Understanding of teams and how to effectively work as part of a team


7. Knowledge of Fijian protocols, culture and customs.


8. Describe how do you meet the skills and abilities as stated in the Job Description.


9. Understanding of the Fijian Constitution (2013) and applicable electoral and media laws of Fiji;

FIJIAN ELECTIONS OFFICE

JOB DESCRIPTION: DRIVER (Pool Position) [A9/2026]

1. Position Level: Office Support (Short term positions to meet project requirements)
2. Salary Range:  FJ$13,000 per annum, pro-rata basis
3. Duty Station:    Suva, Nausori, Navua, Sigatoka, Nadi, Lautoka, Ba, Tavua, Rakiraki, Labasa, Savusavu, Taveuni. No housing or relocation expenses payable. Applicants must indicate their preferred area of duty station. Travel may be required out of duty station.
4. Reporting Responsibilities:
   1. Reports to:   Designated Project Manager
   2. Liaises with:    As required
   3. Subordinates:  Nil

This position provides driving duties, office support and administration services and logistical services to support the project requirements to meet operational needs of the FEO as and when required.

KEY DUTIES

This position will achieve its purpose through working with relevant staff, in accordance with legislative requirements and to meet the operational needs of the FEO:

1. Provide transport services to the areas highlighted in the transportation request form or for a particular project as instructed by Divisional/Area offices;

2. Maintain the allocated vehicles, ensuring they are always clean and readily available;

3. Provide general office support, including (but not limited to) telephone calls, reception, cleaning and disposal of rubbish and other office support;

PERFORMANCE INDICATORS

Performance will be measured through the following indicators:

1. All driving support provided safely and in a timely manner;

2. Office and vehicle maintenance and cleanliness;

3. General office/logistics support provided as required;

PERSON SPECIFICATION

Must be physically fit and in sound health

The Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:

Knowledge and Experience

1. At least 4 years’ experience providing driving service, customer service, logistics and administrative support

2. Understanding of teams and how to work effectively within a team environment;

3. Knowledge of Fijian protocols, culture and customs.

4. Have a valid driving license with Defensive Driving Certificate

QUALIFICATION

A pass in Fiji School Leaving Certificate (FSLC). A Valid Driving Licence with Defensive Driving Certificate is Mandatory.

Skills and Abilities

1. Demonstrated ability to work as part of a team and to follow instructions to meet tight and immovable deadlines;

2. Ability to undertake office support tasks;

3. Excellent, safe and defensive driving skills;

4. Capacity to utilise computer programs to support operations of a complex organisation;

5. Demonstrated ability to maintain confidentiality and neutrality, in a sensitive environment;

6. Service oriented approach, with a commitment to supporting the operational / corporate goals of the organisation.

Personal Character and Political Neutrality

All applicants for employment in the Fijian Elections Office (FEO) must be in sound health, with a clear police record and be politically neutral. The successful applicant will be required to provide a police clearance report.

The Fijian Elections Office (FEO) operates in a politically sensitive environment.  Any person who is and is seen to be active in political affairs and intends to publicly carry on this activity, may compromise the strict political neutrality of the FEO and cannot be considered for employment.

FIJIAN ELECTIONS OFFICE

Job Title: DRIVER [A9/2026]

1. At least 4 years’ experience providing driving service, customer service, logistics and administrative support


2. Understanding of teams and how to work effectively within a team environment;


3. Knowledge of Fijian protocols, culture and customs


4. Have a valid driving license with Defensive Driving Certificate


5. Describe how do you meet the skills and abilities as stated in the Job Description.

FIJIAN ELECTIONS OFFICE

JOB DESCRIPTION: LOGISTICS ASSISTANT (Pool Position) [A10/2026]

1. Position Level: Assistant (Short term positions to meet project requirements)
2. Salary Range:  FJ$13,000 per annum, pro-rata basis.
3. Duty Station:    Suva, Nausori, Navua, Sigatoka, Nadi, Lautoka, Ba, Tavua, Rakiraki, Labasa, Savusavu. No housing or relocation expenses payable. Applicants must indicate their preferred area of duty station. Travel may be required out of duty station.
4. Reporting Responsibilities:
   1. Reports to:   Designated Project Manager(s)
   2. Liaises with:    As required
   3. Subordinates:  Nil

This position provides office support and administration services and logistical services to support the project requirements to meet operational needs of the FEO as and when required.

KEY DUTIES

This position provides logistics support to meet corporate, strategic, operational needs of the Fijian Elections Office.

1. Provide logistic activities to ensure that human and physical resources are deployed throughout Fiji to meet operational needs.

2. Receives warehouse orders and pick up items and loads trucks for dispatch to various offices and locations

3. Packs and lifts items securely ensuring all safety procedures are followed and safety equipment appropriately used.

4. Liaise with procurement to receive, record and monitor all assets of the FEO;

5. Track the despatch and outside receipt of all assets;

6. Ensure that all deployed resources are returned in accordance with the operational plan and relevant policy and procedures, following the Election Operation.

7. Keep the work area clean, organized, and free of hazards. Follow all safety procedures and wear required safety gear. 

KEY PERFORMANCE INDICATORS

Performance will be measured through the following indicators:

1. All logistic activities within the operational plans completed and a technically sound election delivered as planned;

2. Input provided to the report on the logistic provision for the General Election Operations;

3. Communication is maintained with FEO Directors, Divisional Coordinators and field staff to ensure a coordinated approach to the Election operations.

PERSON SPECIFICATION

The Knowledge, Experience, Skills and Abilities required to successfully undertake this role are:

Knowledge and Experience

1. At least 1 year (post qualification) experience delivering the logistics of electoral or other major events in a multi-cultural, geographically diverse environment;

2. Advanced knowledge of the geography of Fiji, and the logistical constraints involved in servicing the population throughout Fiji;

3. Understanding of teams and how work as part of a performing team in geographically spread locations;

4. Knowledge of Fijian culture and customs.

QUALIFICATION

A pass in Fiji School Leaving Certificate (FSLC). A valid driving licence with Defensive Driving Certificate would be an advantageous but not mandatory.

Skills and Abilities

1. Demonstrated ability to deliver logistics for large scale exercises to meet legislative requirements;

2. Demonstrated ability to follow instructions and to meet tight and immovable deadlines;

3. Capacity to utilise computer programs to support the logistics operations of complex organisation;

4. Demonstrated ability to maintain confidentiality and neutrality, in a sensitive environment;

5. Service oriented approach, with a commitment to supporting the operational / corporate goals of the organisation.

Personal Character and Political Neutrality

All applicants for employment in the Fijian Elections Office (FEO) must be in sound health, with a clear police record and be politically neutral. The successful applicant will be required to provide a police clearance report.

The Fijian Elections Office (FEO) operates in a politically sensitive environment.  Any person who is and is seen to be active in political affairs and intends to publicly carry on this activity, may compromise the strict political neutrality of the FEO and cannot be considered for employment.

FIJIAN ELECTIONS OFFICE

Job Title: LOGISTICS ASSISTANT [A10/2026]

1. At least 1 year (post qualification) experience delivering the logistics of electoral or other major events in a multi-cultural, geographically diverse environment;


2. Advanced knowledge of the geography of Fiji, and the logistical constraints involved in servicing the population throughout Fiji;


3. Understanding of teams and how to work as part of a performing team in geographically spread locations;


4. Knowledge of Fijian culture and customs.


5. Describe how do you meet the skills and abilities as stated in the Job Description.